December 13th Meeting
MAYWOOD PARK DISTRICT
MONTHLY MEETING OF BOARD OF PARK COMMISSIONERS
Administrative Building, 921 South Ninth Avenue
Maywood, Illinois 60153
Date: Tuesday, December 13, 2011 Time: 6:30 PM
1. CALL TO ORDER
- Roll Call @ 6:09pm
_Present_ _Commissioner L. Broughton
_Absent _Commissioner R. Grace
_Absent Commissioner C. Higgins
_Present_ __Commissioner J. Ratley
_Present_ __Commissioner E. Wimbush
_Present_ __Executive Director A. McKinnor
- Pledge of Allegiance:__All_____________
- Invocation: _Commissioner Wimbush
2. PUBLIC COMMENTS/CORRESPONDENCE
-Terrence Jones stated that he was looking for follow-up or comments from last months meeting in regards to the missing money and the budget. He then stated that he was hoping to receive some type of responses back from the Board of Commissioners Treasurer.
-Dawn Rhone asked the board if they had planned to give a follow-up in regards to the meeting and the partnership with the Broadview Park District winter break programs.
3. CONSENT AGENDA
A. Report of Minutes of 8 November 2011 Meeting
_Absent _Commissioner R. Grace
_Absent Commissioner C. Higgins
_Aye Commissioner J. Ratley
_Aye _ __Commissioner E. Wimbush
_Aye Commissioner L. Broughton
3 Ayes/0 Nays/2Absent (Commissioner Grace & Higgins): Motion is carried
Motion to approve minutes of November 8, 2011 Board Meeting by: Commissioner Wimbush_; seconded by Commissioner Ratley_ .
4. TREASURER’S REPORT
A. Report for November 2011
_Absent Commissioner C. Higgins
_Aye_ Commissioner J. Ratley
_Aye_ _Commissioner E. Wimbush
_Aye _ _Commissioner L. Broughton
_Absent _Commissioner R. Grace
3 Ayes/0 Nays/2Absent (Commissioner Grace & Higgins): Motion is carried
Motion to approve minutes of November 8, 2011 Board Meeting by: Commissioner Ratley_; seconded by Commissioner Wimbush_ .
-Commissioner Wimbush asked Executive Director McKinnor questions in regards to the amount on the Accounts Payable form for BSN Sports.
-Executive Director McKinnor replied that this invoice was for the purchase of football equipment, mouth pieces and various other items needed.
-Commissioner Wimbush then asked about the location of the company, he then went on to question about the two items under First Student.
Minutes of Regular Meeting
Date: December 13, 2011
Page 2
-Executive Director McKinnor replied that the bill was for the Bus Company supplying transportation to and from games in which the trip to Plainfield was the highest.
-Commissioner Wimbush then asked about the Menards bill, in which the Executive Director explained why the bill was high and what was purchased.
Commissioner Wimbush and Executive Director McKinnor then went on to discuss the Walmart grant and what the grant would be applied to.
5. UNFINISHED BUSINESS
A. Consideration/Approval of Ordinance 2011-01; An Ordinance Combining The Various Ordinances and Regulations Of The Maywood Park District
_Aye _Commissioner J. Ratley
_Aye _ __ Commissioner E. Wimbush
_Aye Commissioner L. Broughton
_Absent _Commissioner R. Grace
_Absent Commissioner C. Higgins
3 Ayes/0 Nays/2Absent (Commissioner Grace & Higgins): Motion is carried
Motion to table unfinished business item #A, until next month by Commissioner Ratley, seconded by Commissioner Wimbush.
6. NEW BUSINESS
A. Approval of Ordinance 2011-02; An Ordinance Adopting The Combined Annual Budget And Appropriation Of Funds For The Maywood Park District, Cook County, Illinois For The Fiscal Year Beginning On The First Day of May 2012 And Ending On the Thirtieth(30) Day of April 2013.
_Aye _ __ Commissioner E. Wimbush
_Aye Commissioner L. Broughton
_Absent _Commissioner R. Grace
_Absent Commissioner C. Higgins
Aye _Commissioner J. Ratley
3 Ayes/0 Nays/2Absent (Commissioner Grace & Higgins): Motion is carried
Motion to table New Business, #A for a special meeting by Commissioner Ratley, seconded by Commissioner Wimbush.
-Discussion about the possible date and time between Commissioner Broughton and Commissioner Wimbush took place with the hope of each Commissioner keeping in mind that the holidays were near and that this matter needed to be taken care of immediately.
-Motion did not pass, until Commissioner Broughton rescinded his vote from Nay to Aye.
B. Consideration/Approval of fee waiver for G.L.A.R.E./MPD “Operation: Spread Love & Giving’, Saturday, December 17, 2011
C.Consideration/Approval budget for G.L.A.R.E./MPD “Operation: Spread Love & Giving”, Saturday, December 17, 2011
-Executive Director McKinnor explained to the Commissioners what GLARE wanted to do and how the combined efforts would donate over 400 toys to the children of the Village of Maywood. Discussion took place between Commissioner Broughton, Ratley and Wimbush about who GLARE was and what each would like to see take place.
Minutes of Regular Meeting
Date: December 13, 2011
Page 3
_Aye Commissioner L. Broughton
_Absent _Commissioner R. Grace
_Absent Commissioner C. Higgins
Aye _Commissioner J. Ratley
_Aye _ __ Commissioner E. Wimbush
3 Ayes/0 Nays/2Absent (Commissioner Grace & Higgins): Motion is carried
Motion to approve the budget to donate $200 for the combined event between GLARE and the Maywood Park District Christmas function, minus the $75.00 DJ fee and the approval to waive the $50 fee waiver by Commissioner Ratley, seconded by Commissioner Wimbush.
7. COMMISSIONER/COMMITTEE REPORT - NONE
8. STAFF REPORTS
A. Director’s Report
1. Winter Break Schedule
-Executive Director McKinnor stated that during the Christmas break the Maywood Park District was hosting a 4 on 4 Basketball Tournament from December 20-22 from 11am to 3pm and from December 27-29, from 11am-3pm. This event is for 5th & 6th graders only. He then mentioned shortly after this event it was open gym for all ages.
2. 809 Madison Building
-Executive Director stated that he had plans on meeting with the Architecture on that following Monday, along with meeting with the electrician to continue to follow-up on the electrical drawings.
3. Consolidation Update
-Meeting with the Village next month in regards to some final input and information regarding the consolidation.
4. Rental Agreement Form
-Commissioner mentioned that it would probably be better if they have the Rental Agreement Form revised and possible change the wording and some of the line items on the agreement.
9. FUTURE AGENDA ITEMS
A. Grant Outlook
1. Baseball Tomorrow
-Executive Director McKinnor stated that he was looking to hear back from a grant that the Maywood Park District had applied for in the sum of $39,000.
4. ADJOURNMENT
ADJOURNMENT: MOTION TO ADJORN BOARD MEETING @ 7:40pm BY COMMISSIONER Ratley ; SECONDED BY COMMISSIONER Wimbush .
Absent _Commissioner R. Grace
Absent Commissioner C. Higgins
_Aye Commissioner J. Ratley
_Aye _ __Commissioner E. Wimbush
_Aye _ _Commissioner L. Broughton
All Other Commissioners – Ayes: motion is carried
Respectfully submitted,
Melanie Toney Commissioner Elliott Wimbush
Board Recording Secretary Board Secretary
